Board Minutes
Trevor -Wilmot Consolidated Grade School District
Minutes from the Board Meeting held August 22, 2019
CALL TO ORDER
The Board Meeting of Trevor-Wilmot Consolidated Grade School District was called to order at 7:03 p.m. by Board President Eric Themanson at Trevor-Wilmot School, 26325 Wilmot Road, Trevor, Wisconsin, in the Library.
ROLL CALL
Board Members present: Eric Themanson, Lynn Jaeger, Dean Troyer, and Bill Barhyte. Also present were District Administrator Michelle Garven, Business Director Nicole Massie, Director of Pupil Services Jenny Loveless, Principal Melissa Cook, and Recording Secretary Tara Johnson; Citizens: Mike Fenske, Mary Fenske, Steve Torkelson, Maddie Weirick, Bryan Chung, and Jeannette Epping..
CONSENT AGENDA
Dean Troyer made a motion to approve the consent agenda. Lynn Jaeger seconded the motion. Motion passed unanimously.
ADMINISTRATORS’ REPORT
District Administrator
Michelle Garven reported the introduction of the districts 4 new teachers. Melissa Cook introduced Wendy Fredricksen, Art; Mike Juech, 4th Grade;and Amy Whipple, 1st grade; Jenny Loveless introduced Marla Sandy, Learning Strategist.
Michelle reported the policy work is coming to an end. The 7000& 8000 policies are ready for 1st approval. The 9000 policies and the purchasing policy will be discussed at the September policy meeting.
Michelle reported the district is waiting on the US Cellular survey to be complete for the cell tower contract.
Michelle shared how wonderful the Cul-De-Sac parties were and that pictures and video will be shared at the September meeting.
Building Principal
President Eric Themanson asked to move this report to the New Business section of the meeting, and Melissa Cook agreed.
Michelle Garven commented that the district will be revamping the student and staff handbooks throughout the year and this will be reflected in next years handbooks. A committee will be set up to help with the revamping.
Director of Curriculum & Instruction
Tracy Donich gave a systems and priorities update to the board. Tracy reported the Music Curriculum, Instruction and Assessment (CIA) work is wrapping up phase one of teaching and learning for the summer. Music and Band teachers Madeline Weirick and Bryan Chung presented to the Board the information about the upgrades to the curriculum and instruction.
BOARD MEMBERS COMMENTS & COMMUNICATIONS
Eric Themanson thanked the board for their flexibility to move this months meeting.
COMMITTEE REPORTS AND POSSIBLE ACTION(S)
Policy & Personnel Committee Meeting 8/13/2019
Eric Themanson reported there was a brief closed session about personnel items but no decisions were made. In open session the 7,000 and 8,000 policies were finished. The 9,000 policies will be discussed at the next policy meeting in September. All of the policies will be fine tuned throughout the year before the final approval.
NEW BUSINESS
Safety & Security - Camera Update
Mike Gauthier from Hartland gave a presentation on the updates that have been done to the camera system and Kelly Thorsgard, IT Coordinator, gave a live demonstration of the system.Bill Barhyte asked if the old camera were going to be sold and Kelly Thorsgard replied she was looking into it.
Band Trip Approval
Madeline Weirick presented to the Board for approval the 2020 Louisville Kentucky band trip. Madeline reported this will be the 3rd trip that has been done. This trip includes students from all the feeder schools around the district.The parent meetings will take place at Randall. For this trip 7 music standards will be addressed and it also teaches the students responsibility. Madeline stated there will be fundraising opportunities for the students to fund this trip.
Dean Troyer made a motion to approve the 2020 Louisville Kentucky Band Trip. Lynn Jaeger seconded the motion. Motion passed unanimously.
Teacher Contracts
The Board signed the summer and regular teacher contracts,.
Food Service Contract Approval
There was no fee increase to this years food service contract and it is the standard agreement.
Lynn Jaeger moved to approve the amended food service contract. Dean Troyer seconded the motion. Motion passed unanimously.
Board Meeting Date Change Approval
The Board changed the November meeting dates to the 2nd (committee) and 3rd (general) Tuesday of November, the December meeting dates will be changed to the 1st (committee) and 3rd (general) Tuesday of December, and the March meeting dates will be changed to the 2nd (committee) and 3rd (general) Thursday of March. The Board also changed the committee meeting times to 7-9 pm.
Policy Approval 1st Draft
Lynn Jaeger made a motion to approve the board policy 7,000 and 8,000 sections, 1st approval. Dean Troyer seconded the motion. Motion passed unanimously.
Handbook Approvals
Melissa Cook reported the schools Mission Statement was added to the student handbook and the placement of the school office hours was changed. Melissa informed the board a committee will be formed to go through the handbook to make sure it complies with the board policies, the board and and booster club jobs were updated, the cell phone policy was added, the head lice policy was updated, the standardized testing dates were updated, the student discipline policy was updated and the code of conduct was added.
Melissa also stated the following updates were made to the staff handbook: the mission statement, holidays were updated, and the discipline policy was aligned with the student handbook. A committee will also be formed to align the staff handbook with the board policies.
Lynn Jaeger made a motion to approve the interim handbooks. Dean Troyer seconded the motion. Motion passed unanimously.
CITIZENS COMMENTS
Jeannett Epping commented she would like the Board to see the new artwork on the playground parking lots of the USA map, the world map and the 4 square board.
Dean Troyer commented on the new paint throughout the school building and how wonderful it looked.
ADJOURN
Bill Barhyte made a motion to adjourn the board meeting. Dean Troyer seconded the motion. 4-0 vote to adjourn the meeting at 8:27 p.m
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Bill Barhyte, Clerk
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